Capital Bankcard Review


Capital Bankcard (capitalbankcard.com) is a merchant account provider that serves most standard-risk business types in the U.S. Capital Bankcard is an outside sales branch of Cayan. The company is a registered ISO and MSP with Visa and MasterCard and is also able to set up Discover Card and American Express processing, which merchants usually have to do in a separate application. Capital Bankcard has been in business since 1998 and boasts that it manages over 80,000 merchant accounts, processes over 7 million transactions per month, and has over 170 dedicated employees. Capital Bankcard uses First Data for the actual processing of the card transactions, but First Data plays a minimal role beyond that. Customer service is provided and the accounts are managed by Capital Bankcard’s in-house team. Capital Bankcard is headquartered in Boston, Massachusetts, and Henry Helgeson is listed as the CEO of Cayan/Capital Bankcard.

Key Points

  • Sales & Marketing: Capital Bankcard appears to hire independent sales representatives but has not received any merchant complaints about its sales team.
  • Costs & Contract: Capital Bankcard appears to offer variable contract terms through First Data.
  • Complaints & Service: Capital Bankcard has received fewer than 10 public complaints.
  • BBB Rating: Capital Bankcard has an “A” rating with the Better Business Bureau and has received 15 complaints in the past three years.
  • Rates & Fees: How Merchants Got The Best Rates With Capital Bankcard

Capital Bankcard Products and Services


  • Retail
  • Mobile
  • E-commerce
  • MOTO

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Sales & Marketing

Key Points - Sales & Marketing

Employs Independent Resellers Yes
Advertises Deceptive Rates No
Discloses All Important Terms No

Capital Bankcard uses independent sales agents to market its services. This is a standard industry practice that can often result in an untrained and unmonitored sales force. However, Capital Bankcard has received very few complaints regarding its sales agents, which indicates that the company does a better job than most of regulating agents’ behavior. In general, Capital Bankcard does not appear to engage in any deceptive sales tactics, and the company’s low complaint rate seems to indicate that its agents are forthright when it comes to rate quoting and contract term disclosure.

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Capital Bankcard Marketing Example


Costs & Contract

Key Points - Costs & Contract

Swiped Rate Variable
Keyed-in Rate Variable
Early Termination Fee Variable
PCI Compliance Fee $79 Per Year
Equipment Lease Terms Variable

Most of Capital Bankcard’s accounts are brought in by independent resellers who have a certain level of pricing control in the merchant account agreement; however, Capital Bankcard seems to consistently promote fair pricing and flexible contracts. Pricing will vary by business type, processing volume, and the agents setting up the account. Capital Bankcard offers month-to-month contracts, but resellers can add a cancellation fee of their choosing that turns it into a three-year agreement. A copy of the company’s standard merchant application (available below) includes a $79 PCI Compliance fee but leaves all other rates and fees to the agent’s discretion. Overall, Capital Bankcard offers low-commitment, low-cost terms to most of its merchants. See the Capital Bankcard Merchant Application.

Response from Capital Bankcard

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Complaints & Service

Key Points - Complaints & Service

Total Online Complaints <10
Live Customer Support Yes
Most Common Complaint N/A

Capital Bankcard has a very low number of complaints for the length of time it has been in business. There appears to be only one serious complaint filed against the company (documented here), which received a very professional rebuttal from the representative in question. The remaining complaints tend to cite customer service issues and are not posted with regularity over the past three years. Capital Bankcard offers live chat support on its website and a dedicated phone line that connects to an in-house support team. Capital Bankcard’s low complaint rate seems to indicate that this team does an adequate job of anticipating and responding to complaints.

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Key Points - BBB

Product & Service Complaints 8
Billing & Collection Complaints 5
Advertising & Sales Complaints 2
Guarantee & Warranty Complaints 0
Delivery Complaints 0

Note: We have adjusted this company’s BBB rating according to our own standards. To better understand why we adjust BBB ratings, please see our Rating Criteria.

As of this review, Capital Bankcard has an “A” rating with the Better Business Bureau and has received 15 complaints filed with the BBB in the last 36 months. Of these complaints, five were related to billing and collection issues, while eight were related to the product or service and two had to do with advertising or sales problems. The company resolved three complaints to the merchants’ satisfaction, while the other 12 either were resolved to the dissatisfaction of the merchant or did not receive a final assessment from the merchant. The company also has two negative reviews posted to its profile, but these reviews aren’t vetted by the BBB. Given the company’s complaint rate and resolution ratio, we have slightly adjusted the BBB’s rating to a “B” at this time.

Response from Capital Bankcard

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Capital Bankcard Logo

Capital Bankcard Bottom Line

Capital Bankcard rates as one of the better merchant account providers in the credit card processing industry according to our criteria. The company does a great job of managing its resellers to avoid problems and encourage fair pricing and fair contracts. Aside from cost, Capital Bankcard does an excellent job of servicing its merchant customers and working to resolve problems before they turn into complaints filed elsewhere. The only word of caution regarding Capital Bankcard is to be sure to deal with an agent you trust because each agent has control of many contract terms, including rate, monthly fees, and cancellation fees.

Hi, I’m Phillip Parker and I believe that the merchant account industry has been overrun by people who engage in fraud and deception in order to steal from hard working business owners. I created this website to help you avoid the bad players, save money on fees, and get peace of mind with your merchant account. If you would like to help support my work, check out my cost analysis service. I can evaluate your statement and tell you exactly how much you're overpaying for your merchant account. Get more information here.

Schedule a Consultation with Phillip

11 Reviews Leave Your Review for Capital Bankcard Below

  1. We had an awful experience. We have been talked into opening 2 additional accounts back in 2014, then we realized that we would not need them and requested cancellation, they were not cancelled and stayed inactive so this merchant has been billing us for 4 years for something that we do not use without getting back to us about those accounts.

  2. Do not rely on Chris Kille to be of any use. He is dishonest and lazy. I call & email – he does not respond. When he does respond, it is always the same – he has no training in his company services and blames the customer for the problem.

  3. We have been using their service since 2011. In October 2017 we contracted with a new provider and I contacted Capital Bankcard to cancel. I was told to go through my agent who opened the account which I did. I was told by my agent that the cancellation notice needed to be signed by the person who opened the account. I mentioned that this person was no longer with the company and my agent said that was not a problem and that the account would cancel automatically if nothing was processed for 2 months. After 2 months I expected the fees charged to our bank account to stop, but they didn’t. I sent numerous emails to my agent… no response. Our bank account was just charged again in April. I called Capital Bankcard again, spoke with a representative and explained, was promised that a supervisor would call… again no response. Just called again spoke to another rep, was told that I was misled by the rep yesterday and there was nothing she could do. Transferred me again to another department where they told me they couldn’t help me and transferred me back to the customer service department. I hung up. I guess I will have to go through my bank and see if they can block any further charges on our bank account. Basically it is impossible to cancel their service.

  4. Seems like they messed up entering my EIN number. Now 4 months later they stopped giving me my money until I can prove who I am. No warning, no explanation, I have been on the phone for hours trying to just thru all the hoops they have given me and still no luck. But I did learn one thing. No matter how many times you call you never get an american. Ireland, the Philippines, and the last one wouldn’t tell me. I think he was Ireland judging by his accent. My point is, all customer service is out of the country. And it sucks.. I rate them –5

  5. Chris Kile with Capital Bankcard is very responsive, easy to work with, and is genuinely interested in helping you improve the point of service experience. He is knowledgeable and has helped us and our clients greatly.

  6. This is a follow up to my previous comment. For anybody dealing with the 1st level of customer service that answers, good luck to you. Luckily I had to resubmit the application process, which sent me to the customer service team in Boston. The process was taken over by a gentleman named Kyle, that has been excellent. This process would have been much easier and far less painful had I reached this team of folks first. Anybody banging your head against a wall with the first line of customer service, maybe see if you can get transferred to the Boston location, even Kyle had to wait a couple days, and said he couldnt get ahold of the person that started the process (from the 1st team of reps.)

  7. As a small business owner I am shocked. I purchased an existing business that has been using Capital Bankcard/ Cayan. Heres my experience so far…

    This started 6 weeks ago. OK, I tried to switch the bank account (since our bank was taken over by another), should be easy right? Well, they still had the old doctor on the account. Ok, no problem lets switch it. They send me a form to fill out. I fill it out, get a call saying they sent the wrong form, here is the correct form, ok. Fillout new form, and send it in. They call, “we need the articles of incorporation.” Ok, call my accountant, he sends me those articles, I fill out the form and send the paperwork, via fax, as it says at the bottom of the form. 3 days later I get an email (that you cant respond to) saying they closed the case because they didnt receive paperwork! Ok, I stepped away from it for a month becuase, well I value the glass windows at my office.

    Enter today. Call to start again. Lady tells me they need article of incorporation with my name on it. Call accountant, no such form exists, because I simply purchased the stock of an existing corporation, no new articles of incorporation needed. Call back, they tell me that they had been sending me the wrong form and would call me back. They call back and say they will transfer me to proper dept = on hold for 30 mins, only for the lady to get back on and tell me that dept is busy and is not answering, and they will call me back.

    I dont know where this “in house” customer service center is as, most have such thick accents that I can only understand half of the 10 people Ive talked to so far. One of the worst customer service experiences of my life and that’s saying alot. Im waiting for them to call me, they said 2 days, let’s just say Im skeptic.

  8. I don’t do many transactions a month with this merchant account but in the first couple months everything was working fine. Ever since then, every single time I need to use my mobile billing, I have to make a phone call and a series of password resets, uninstall and reinstall apps to no avail. Always resorting to going onto the computer to charge cards.. Now that isn’t even working anymore and I have spent the last two phone calls only to be on an automated hold for twenty minutes each, and still cant charge a card. After a good at least five months of this, I have to look for another merchant account if I want to keep any sanity left in me..

  9. This place is a bit of a joke! You can never get any help or speak with anyone beyond a 9-5 business hours. If you want to cancel their services because of their incredibly high fee structure you are told you have to speak with your ‘agent’ who is never going to call you back. You have to try for a week to get a hold of him and then call them back and say you did not get them and then THEY have to try and contact him., So the whole cancel process can take 2 weeks just so that they can get their fees!

    Stick with a PayPal as they are way better than this outfit.

  10. I’ve been working with Capital Bank Card for over three and half years and I feel this is a company that truly cares about both it’s agents and merchants. Outstanding customer service, agent support, and training. My merchants love it, I love it, outstanding!!

  11. I have been working as an agent with Capital Bancard for about a year now.
    I can honestly say they are a they are a great company to work with!
    They have a wonderful support team, the merchants are always very happy with the help they get if they need it. This is a company that really seems to care about their agents and it’s merchants!

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